Applications of Computers in Accounting (b) Demand Reports : This report will be prepared only when the management requests them, e.g. Bad Debts Report for a given product, Stock Valuation Report. (c) Customer/Supplier Reports : According to the specifications of the management it will be prepared. For example, Top Customers report, Interest on Customer Account/Invoices, Statement of Account, Customer Reminder Letters Outstanding/Open Delivery Order, Purchase Analysis, Vendor Analysis report.
(d) Exception Reports : According to the conditions or exceptions the report is prepared. For example, Inventory Report in short supplies, Stock Status Query, Over stocked Status, etc. (e) Responsibility Reports : The MIS structure specifies the premises of management responsibilities. For example, the report on Cash Position, to be submitted by the head of Finance and Accounts department.
The various steps involved in designing accounting reports from accounting data are as follows : ( ) Definition of objectives : the objectives of the report must be clearly defined, who are the users of the report and the decision to be taken on the basis of report. ( ) Structure of the report : the information to be contained therein and the style of presentation. ( ) Querying with the database : the accounting information queries must be clearly defined and the methodology to be adopted while interacting with the database. ( ) Finalising the report.
. . Data Interface between the Information System Accounting information system is important component of the organisational MIS in an organisation. It receives information and provides information to the other functional MIS.
The following examples illustrate the relationship and data interface between the various sub-components of MIS. I Accounting Information System, Manufacturing Information System and Human Resource Information System Look at figure . . It depicts the relationship between the three information systems, viz.
manufacturing information system, accounting information system and the human resource information system. © NCERT not to be republished