made is recorded. ) Date In this column, the date of receipt of petty cash and payment of every petty expense is recorded. ) Particulars The details of transactions are entered in this column. Cash received in the beginning is recorded as ‘To Cash A/c’ and all the petty expenses are recorded as ‘By Concerned Expense A/c” (name of the expense).
) Voucher Number (V.N.) Every transaction in accounting must be supported by documentary evidence. All the payments must have vouchers which must be arranged in the chronological order of payment and serially numbered. Voucher number of every payment is written in this column. ) Total The amount of every petty expense is recorded in this column.
At the end of the week or month expenses are totalled. The total expenses of the week or the month is compared with the total of the receipts column and balance is obtained. ) Postage Postal expenses incurred for post card, envelope, inland letter, postage stamps, registered letter, parcel, etc. are recorded in this column.
) Stationery It includes expenses incurred for purchasing materials such as paper, ink, pencil, eraser, carbon paper and other similar stationery items. Accountancy - ) Carriage It includes amount paid as wages, transport charges and other expenses. ) Travelling or conveyance expenses In this column fare for auto rickshaw, taxi, bus, train, etc., are recorded. ) Refreshments Amount spent for tea, coffee, snacks, etc., is recorded.
) Sundries There may be certain expenses which are infrequent for which specific columns are not provided. These are recorded in this column. ) Personal accounts Small amount of money paid to individuals are entered in this column. ) Ledger Folio (L.F.) This refers to the page number of the ledger where the respective account is recorded.
. . Balancing petty cash book At the end of the period, i.e., week or month the total of the total column, individual expenses columns and sundries columns, is obtained. The total of the individual petty expenses column must be equal to the total in the total column.