Once a blank Form is picked up like a container, it is capable of containing these controls including command buttons. The following steps are required for creating the Simple Transaction Voucher as per the Access design given above. (i) Once the Database Window is opened and Forms object is selected, click at New item of menu bar. Access responds by displaying a New Form window in which design view option among others appears by default along with a list control to select a table or query which is to act as underlying data source for the voucher being designed.
In designing Simple voucher Form, it is fairly clear that the data entered using this voucher Form is to be stored only in the Vouchers table. (ii) Choose Vouchers table, which has been designed to include the transaction data in each row as a stand-alone record and click OK. (iii) Access responds by displaying a blank Form object in Form window, along with two other windows: Tool box and Field List of Vouchers table. Expand this Form towards the right and divide it into two parts left and right using line controls of tool box say in the ratio of : .
(iv) Keep the Ctrl Key pressed and click at every field in Field List Vouchers window. The colour of the list of fields turns blue. (v) Press at the selected field’s area and drag all the fields to left side of blank Form on which data entry contents of voucher are to be located. It may be noted that every data entry control has been assigned to its left an attached label control whose caption is the caption of the fields in Vouchers table.
(vi) Re-position all the controls to their desired location in the left part of the Form and set the font weight property of each to bold. The caption property of each label can be modified to match the pre- printed layout of the voucher. (vii) Click at label control in tool box and add it to the centre top of left- hand side of the Form