heads should be such that it leads to grouping of accounts at various levels so as to generate various reports. For example, the codes for various accounts may be allotted as follows: Liabilities and Capital Assets Revenues Expenses Under Liabilities and Capital Capital Non-current liabilities Current liabilities Under Assets Non-current assets Current assets The above codification scheme utilises the hierarchy present in grouping of accounts. Major advantage of such coding is that if the account codes are listed in ascending order, these will be automatically listed as per the desired hierarchy. .
. Methods of codification Following are the three methods of codification. a. Sequential codes In sequential code, numbers and/or letters are assigned in consecutive order.
These codes are applied primarily to source documents such as cheques, invoices, etc. A sequential code can facilitate document search. For example: Code Accounts CL001 ABC LTD CL002 XYZ LTD CL003 SCERT b. Block codes In a block code, a range of numbers is partitioned into a desired number of sub-ranges and each sub-range is allotted to a specific group.
In most of the cases of block codes, numbers within a sub-range follow sequential coding scheme, i.e., the numbers increase consecutively. For example: Code Dealer type – Small pumps – Medium pumps – Pipes – Motors Accountancy c. Mnemonic codes A mnemonic code consists of alphabets or abbreviations as symbols to codify a piece of information. For example: Code Information SJ Sales Journals HQ Head Quarters .
Microsoft Office - MS Word and MS Excel Practical . . MS-Word (i) Creation of a word file : Start – All Programs – Microsoft Office – Microsoft Word – File Save As – File name – Save (ii) Opening of a word file : File – Open – File name – Open (iii) Saving an existing file : File Save (Short cut key: Control+S) (iv) For closing a file : File Close (v) Table creation: Insert – Table – Choose number of rows and