CHAPTER 11

Data Tools and Printing Spreadsheet Unit III Procedure to apply conditional formatting: . Select the cells which contain marks . Choose Format → Conditional Formatting from the menu bar Figure . Format → Conditional Formatting .

Conditional formatting dialog box appears as shown in Figure . Figure . Conditional Formatting Dialog Box . Select Condition , choose cell value is “greater than” and type in the value box.

. Then click New Style button. The New Style button has various options such as Font Style, Font Size, Font colour, Font alignment, Border Colour, and Background colour. Now, the cell style dialog box appears as shown in Figure .3a will appear.

Click Background Tab and choose light green and click Ok button. Figure .3a Conditional Formatting → New Style → Background . Similarly, Select Condition , choose cell value is “less than” and type in the value box. In the background tab, choose blue colour and click Ok button.

Finally OpenOffice calc shows the result as given below: Figure .3b Background Colour . Sorting Sorting is the process of re-arranging data in ascending or descending order. There are three types of sorting in OpenOffice Calc. They are, ( ) Simple Sorting ( ) Multi Sorting ( ) Sort by selection .

. Simple Sorting Arranging data using a single column is known as simple sorting. To sort the data, calc provides two icons on the standard tool bar viz. ( ) Sort Ascending ( ) Sort Descending.

Sort Ascending – Arranging data in alphabetical order (A to Z / Small to Large) Sort Descending – Arranging data in reverse order (Z to A / Large to Small) Field Record Figure . Spreadsheet Data Table Sorting data Step : Place the cell pointer in the field (column) to be sorted