b) Formal Letters You have already learnt the various kinds of letters and the essential features of a good letter. Let us now recall the layout, and the various parts of a formal letter. The parts of a formal letter The contents of a formal letter ◆ Use a courteous, positive and professional tone. Maintain a respectful, constructive tone.
◆ Use formal language. Avoid contractions or abbreviations. ◆ State your purpose clearly and briefly. State the purpose of your writing in the first or second sentence of the letter.
◆ Include all necessary information. Provide all the information your reader needs to understand and respond appropriately to your letter. Mohamed Yusuf is the Student Secretary of the Literary Club of your school. Read the following letter that he writes to a bookseller requesting him to supply some books for the school library.
The Student Secretary, Government Higher Secondary School, Nagarcoil, PIN . January , The Manager, Puthaga Ulagam, Palayamkottai, Thirunelveli. Dear Sir, I would like to place the following order for our school library. Kindly send the books by the 28th of this month.
Please ensure that the books are in good condition and are neatly packed. List of Books . Oxford Advanced Learner’s Dictionary, Sixth Edition, OUP, - copies . History of English Literature by William J Long - copies .
Intermediate English Grammar by Raymond Murphy - copies . A History of the English Language by A.C. Baugh - copies . Complete Works Of Rabindranath Tagore, Shanti Publishers - copies Kindly send particulars of your bank account for immediate online payment.
Thank you, Yours faithfully, Md. Yusuf Secretary, Literary Club Countersigned The Headmaster Address on the envelope The Manager, Puthaga Ulagam, Palayamkottai, Thirunelveli. . the heading .
the inside address . the salutation . the body . the closing .
the signature . the address on the envelope -A-Prose-Dr. Arignar - - :