Procedures of Voting There are two distinct procedures of voting viz., Open and Secret procedures. I. Open Procedure This type of voting has no secrecy as the all the members assembled can see voting. There are two popular methods of open voting namely voice voting and voting by show of hands.
(a) By Voice: Voice voting is a popular type of voting in which the chairman allows the members to raise their voice in favour or against an issue ‘Yes’ for approval and ‘No’ for rejection. Chairman announces the result of voice voting on the basis of strength of words shouted. It is an unscienfic method. It cannot be employed for deciding complex issue.
(b) By Show of Hands: Under this method the chairman, requests the members to raise their hands of those who are in favour of the proposal or candidate and then requests those are against. Then the chairman counts the number of hands raised for Yes and No respectively can announce the result on the basis of hands counted. 12th Commerce Unit - - . .
PM II. Secret Procedure Secret procedure is adopted to decide certain vital issues. It is a popular voting method that could maintain the secrecy of the voter. a) By Ballot Under this system, ballot paper bearing serial number is given to the members to record their opinion by marking with the symbol or Shareholders have to cast their vote in a secret chamber and put the ballot paper into the ballot box.
The chairman opens the ballot box in the presence of tellers or scrutinizers and counts the votes. He rejects the defective or wrongly marked ballot papers. The votes are counted and the results are announced. b) Postal Ballot Big companies or big associations having members scattered all over the country follow this method of voting.
Under this method serially numbered ballot papers are sent by post in sealed covers to the members,who, living at a distant place, are unable to attend the meeting physically. The members or voters fill in the ballot papers and return them in sealed covers which are opened when the ballot box is opened for counting the votes. QUORUM There is another requirement of quorum. A single person does not contain a meeting so it has to be seen that the required number of people are present.
Requisite number of person at the meeting is called as quorum. PROXY Proxy means a person being the representative of a shareholder at the meeting of the company who may be described as his agent to carry out which the shareholder has himself decided upon. Proxy can be present at the meeting and he cannot vote. Key Words Secretary Meetings Committee Motion Resolution