an event in school Plan and execute any event in your school. Evaluate the same with respect to: (a) Its relevance (b) Resource availability and mobilisation (c) Planning and execution of the event Appendix - Projects (d) Financial implications (e) Feedback from stakeholders (f) Suggest modifications for the future. Purpose To enable students to plan an event efficiently. Procedure Using your knowledge about team members required for an event, plan and allocate duties to different personnel in the team.
Make three columns and discuss duties such as, pre-event, during-event and post-event activities. Plan and allocate work to different team members for an event you wish to plan in future. List the pre-event, during-event and post event activities. After doing this activity you will be able to allocate duties to different personnel involved in organising the event for successful execution.
Divide the students into groups. . Assign groups the following tasks : Designing an invitation card Making copies of invitations and distribution Choose a theme for the event (if desired) Decide on a budget Decide on a menu for refreshments Make decisions about the decorations of the venue Choose the music, activities, etc., to happen during the event (Programme) Conduct the event Record of income and expenses . Post-event evaluation to be done using the following points: Name of Event Date Location Type of Event Did you enjoy the event?
If no, then please state the reason. What did you like most in the event? What did you like least in the event? What are the problems you faced during the event?
What could have been done to make this event better? How do you rate the various services provided by us (please tick one option): Excellent Good Average Poor Hospitality Catering Transportation Management Staff behaviour Management Staff Services Would you like to participate in our next event? Note: Collect invitations of ten different events and understand the programme schedule in detail. Based on the information gathered, design the invitation card For card evaluation or design, students can use the following checklist to ensure that all critical attributes are included.
S.No. Attributes of the invitation card Present/ Absent Good Average Poor Text a. Venue b. Location map c.
Landmarks d. Time duration e. Programme details Layout of information . Appeal of the card .
Clarity of information . Theme of the event . Expectation from guests . New design concept Appendix - Projects S.No.
Attributes of the invitation card Present/ Absent Good Average Poor . Organising team and their contact numbers . Any other A Note to the Teacher Teacher can ask students to bring invitation cards for different events and discuss the aspects important in card designing like — z Relevant text such as, the venue and its location map or the significant landmarks, time, occasion, programme details, etc. z Layout of information z Appeal of the card z Clarity in information z Theme of the event and expectation from guests z New design concept z Organising team and their contact numbers